Planning & Development Information - Community Facilities Plan

SMMA letter of July 22, 2011 related to funding

July 13, 2011 Presentation to Town Council

(6/6/2011) Final Report

Table of Contents
Section 1: Existing Conditions
Section 2: Analysis and Assessment
Facilities Summary
Section 3: Alternatives
Facility Option Comparison
• Section 4: Appendix
Projected Enrollment 2020
Cost Estimate (Detail)
Building Survey
Ed Facilities Program
Police and Library Program
Town Hall Program

(12/20/2010) 12/16/2010 meeting notes

(12/13/2010) Signed Agreement with SMMA

Oct. 7 email from Mr. Zarrillo concerning expenses

(9/21/2010) Revised Proposal and Revised terms from SMMA

(9/14/2010) Proposal and terms from SMMA

(9/8/2010) At its September 7, 2010 meeting, the Permanent Building Committee voted to work toward negotiating a contract with SMMA to conduct the facilities study.

(7/12/2010) The following proposals were received prior to 10:00 AM today:

Moser Pilon Nelson
Fee Proposal
SMMA (Transmitted 21± Mb) (Reduced 3.7 Mb)

(6/11/2010) Request For Proposal - return date 7/12/2010 by 10:00 AM

(6/9/2010) The following table indicates the facilities included in the study. The individual links will take you to the Town's GIS system with more info on the properties.


Historic Property


1996 Facilities Plan

BOE; 4 Blonder Blvd.

12,000± SF facility housing administrative offices for BOE and Town Park & Recreation Dept.

Gallup Hill School; 169 Gallup Hill Road

39,189± Elementary School


Ledyard High School, 24 Gallup Hill Road

191,000± SF High School


Ledyard Center School, 740 Colonel Ledyard Hwy


47,420±SF Elementary School


Gales Ferry School, 1858 RT 12

23,000± SF k-2 School


Juliet W. Long School, 1854 RT 12

37,600± SF 3-6 School


Ledyard Middle School, 1860 RT 12

75,600± Middle School


Town Hall Complex, 741 Col. Ledyard Hwy.

Yes (Main Bldg)

12,381± SF Municipal complex 4 Building

Police Department, 10 Lorenz Pkwy

6,328± SF Police facility

Bill Library, 718 Col. Ledyard Hwy


10,858 Public Library

Gales Ferry Library, 18 Hurlbutt

4,178 SF Public Library

Ledyard Fire Com., 11 Fairway Drive

18,730 SF Fire Station

Gales Ferry Fire Com., 1772 Route 12

14, 049 SF Fire Station

Former Gales Ferry School, 7 Hurlbutt

41,673± Former School; current, partially rented for misc. private uses

STATUS (1 June 2010): The Permanent Building Committee met on June 1, 2010 and made the following decisions: approved a "Statement of Work"; agreed that the request for proposal would request a lump sum fee; establish a time schedule to obtain proposals by July 12, 2010.

STATUS (8 April 2010): The Permanent Building Committee met on April 6, 2010 and based on Town purchasing regulations decided to request fee proposals from all four interviewed firms. They are currently working to further define the scope of work to be included in the request and, tentatively, plan to meet again on April 20, 2010.


Community Facilities Plan

The Town of Ledyard, CT through its Permanent Municipal Building Committee is seeking qualified consultants to assist in the preparation of a “Community Facilities Plan”. The Town of Ledyard intends to study 14 municipally owned buildings/sites.  This includes, but is not limited to, 7 school buildings (1 high school, 1 middle school and 5 elementary schools), the town hall complex, 2 libraries, law enforcement, and fire stations

A prime objective of the study is to develop a long term decision making tool to guide capital, facilities investment based on current and future Town needs.

A more detailed description of the project and background for the RFQ may be obtained at the Town of Ledyard Mayor’s Office at 741 Colonel Ledyard Highway, Ledyard, CT. or by email to ckarn@town.ledyard.ct.us.

Sealed statements of qualifications (5 copies) will be received at the Mayor’s Office until 2 pm on February 5, 2010. Qualifications will be reviewed by the Permanent Municipal Building Committee panel and a short list of qualified firms will be invited to present and interview with the panel. Following the interview and review, up to three firms will be invited to submit proposals.

The Town of Ledyard reserves the right to accept or reject any or all options, bids, response to the request for qualifications, or proposals; to waive any technicality in a statement or part thereof submitted, and to accept the statement deemed to be in the best interest of the Town of Ledyard. All materials submitted shall become the property of the Town of Ledyard. The receipt of any response to this request shall in no way be construed to create or imply a contract or obligation between the parties.


We welcome your comments and suggestions. Contact: ckarn@town.ledyard,ct.us

Interviews have been scheduled for March 23, & March 24, 2010 at the Board of Education Offices, 4 Blonder Boulevard, Ledyard, CT 06339.

March 23, 2010: SMMA - 6:30 PM; Moser - 7:45 PM

March 24, 2010: TLBA - 6:30 PM; DRA - 7:45 PM

Submiting Firms

• BL Companies

• Barun Basu Associates

* • Symmes Mani & McKee Associates

• Terracon Consultants, Inc.

* • TLBArchitects, LLC

• Preiss/Breismeiter PC Architects

• Silver/Petrucelli + Associates Inc.

* • Drummery Rosane Anderson, Inc.

• Bianco Giolitto Weston Architects, LLC

• Du Bose Associates

• Kastle Boos Associates, Inc.

• ISES Corporation


• Salone & Associates

• Kagan Architects

• Friar Associates, Inc

* • Moser Pilon Nelson Architects

• O'Riordan Migani Architects

* selected for interview